Global Game Jam Next

Please carefully read all sections of this Enrollment Form in its entirety. It is necessary that you complete and submit each section of the Enrollment Form to complete your enrollment at AIE. Part of completing your enrollment at AIE includes a $100.00 Enrollment Fee you have the ability to pay at the end of this form. If you have any questions about this form, please do not hesitate to contact us.

Please note that minors (Under 18 years old) will need a parent or guardian to complete this Enrollment Form.

This Enrollment Agreement is between the Academy of Interactive Entertainment and the aforementioned student.

The school agrees to provide the following training:

Course or program title: Advanced Diploma in Professional Game Development (1800 clock hours) - Specializing in Game Art & Animation - CIP Code 11.0803

This Enrollment Agreement is between the Academy of Interactive Entertainment and the aforementioned student.

The school agrees to provide the following training:

Course or program title: Advanced Diploma in Professional Game Development (1800 clock hours) - Specializing in Game Programming - CIP Code 11.0804

This Enrollment Agreement is between the Academy of Interactive Entertainment and the aforementioned student.

The school agrees to provide the following training:

Course or program title: Advanced Diploma in Screen and Media (1800 clock hours) - Specializing in 3D Animation & Visual FX for Film - CIP Code 10.0304

This Enrollment Agreement is between the Academy of Interactive Entertainment and the aforementioned student.

The school agrees to provide the following training:

Course or program title: Advanced Diploma in Professional Game Development (1800 clock hours) - Specializing in Game Design Production - CIP Code 50.0411

This Enrollment Agreement is between the Academy of Interactive Entertainment and the aforementioned student.

The school agrees to provide the following training:

Course or program title: Advanced Diploma in Professional Game Development (65 credit hours) - Specializing in Game Art & Animation - CIP Code 11.0803

This Enrollment Agreement is between the Academy of Interactive Entertainment and the aforementioned student.

The school agrees to provide the following training:

Course or program title: Advanced Diploma in Professional Game Development (65 credit hours) - Specializing in Game Programming - CIP Code 11.0804

This Enrollment Agreement is between the Academy of Interactive Entertainment and the aforementioned student.

The school agrees to provide the following training:

Course or program title: Advanced Diploma in Screen and Media (65 credit hours) - Specializing in 3D Animation & Visual FX for Film - CIP Code 10.0304

This Enrollment Agreement is between the Academy of Interactive Entertainment and the aforementioned student.

The school agrees to provide the following training:

Course or program title: Associate of Occupational Studies in Game Art & Animation (80 Semester credit Hours) - ClP Code 11.0803

This Enrollment Agreement is between the Academy of Interactive Entertainment and the aforementioned student.

The school agrees to provide the following training:

Course or program title: Associate of Occupational Studies in Game Programming (80 Semester credit hours) - CIP Code 11.0804

This Enrollment Agreement is between the Academy of Interactive Entertainment and the aforementioned student.

The school agrees to provide the following training:

Course or program title: Associate of Occupational Studies in Screen and Media (78 Semester credit hours) - Specializing in 3D Animation & Visual FX for Film - CIP Code 10.0304

Start date: August 21st, 2023

Completion date: July 2025 (approximately)

Programs consist of 84 weeks x 21 hours per week.

This training will cost:

Start date: August 21st, 2023

Completion date: July 2025 (approximately)

Programs consist of 84 weeks x 21 hours per week.

This training will cost:

Start date: August 21st, 2023

Completion date: July 2025 (approximately)

Programs consist of 99 weeks x 21 hours per week which includes an additional general education course equalling 15 credits per semester.

This training will cost:

Terms and Conditions

A student who does not meet their financial obligations throughout their enrollment may be suspended from training until they have paid the fees/tuition due or have their enrollment cancelled. Once enrolled, students are liable for all or partial fees/tuition unless they withdraw in writing before the start of their course of study for the 2023-2025 study period. A student who completes their course but has not paid all the fees/tuition for that course will not be issued their diploma or certificate until all fees/tuition are paid in full to AIE. In addition, unpaid fees/tuition may be followed up by AIE through a debt collection agency. Fees/tuition shown on the 2023-2025 enrollment form apply exclusively to the specified enrollment period. This agreement will be binding only when it has been fully completed, signed, and dated by the student and an authorized representative of the school prior to the time instruction begins. Any changes in the agreement will not be binding on either the student or the school unless such changes are acknowledged in writing by an authorized representative of the school and by the student or the student’s parent or guardian if he/she is a minor.

Effective Date of Acceptance:

I certify that I have read and understand the cancellation and refund policy and the complaint procedure; I have received a copy of the school catalog/handbook; I have read all sides of this legally binding contract document; and I am entitled to an exact copy of this Enrollment Agreement, school catalog, and any other papers I sign.

Cancellation of Classes:

The school reserves the right to cancel a starting class if the number of students enrolling is insufficient. Such a cancellation will be considered a rejection by the school and will entitle the student to a full refund of all money paid.

Change of Contact Details:

It is your responsibility to notify AIE of any changes to your contact information (residential address, email, phone number, etc.) within seven days of the changes. AIE uses this contact information to send you important information and notifications.

Financial Aid:

Please contact AIE Administration with any questions regarding financial aid options.

Disclosure of Information:

AIE staff and stakeholders will ensure that:

1. Personal information is collected in accordance with information privacy principles
2. Effective storage and security arrangements are in place
3. Records are complete, up to date and accurate
4. Students can access their personal information at no charge
5. Corrections are made to inaccurate records and student requests to amend records are noted on the record
6. Personal information is only used for the purposes for which it was collected, and personal information is only disclosed in accordance with the principles in the Privacy Act

AIE may be required to provide personal information to external organizations including the U.S. Government and designated authorities in order to provide specific services as required by law. This information may include personal contact details, and course enrollment details and changes. AIE may also disclose information if it is reasonably believed to be necessary to prevent or lessen a serious threat to the life or health of any person. For International students, information is collected on this form and during your enrollment in order to meet our obligations to ensure student compliance with the conditions of their visas and their obligations under U.S. immigration laws generally. Information collected about you on this form and during your enrollment can be provided, in certain circumstances, to the U.S. Government and designated authorities. In other instances, information collected on this form or during your enrollment can be disclosed without your consent where authorized or required by law.

Non-Discriminatory Policy:

The Academy of Interactive Entertainment (AIE) is committed to an inclusive and welcoming environment for students, potential students, employees, and visitors. As such, AIE does not discriminate in administration of its educational policies, admissions, policies, scholarships, loans and any other programs or activities administered by AIE based on, but not limited to, the following: class, sex, gender identification/expression, sexual identification, national origin, religion, race, color, creed, ethnic origin, veteran/military status, the presence of any sensory, mental or physical disability, education, age, domestic/marital status, and any other perceived differences. AIE encourages individuals from all backgrounds to be themselves and feel welcome at our campuses and at AIE sponsored events. Please contact Ursula Frank, Seattle Head of School via ursula.frank@aie.edu, or Robin Couvillon, Lafayette Head of School via robinc@aie.edu.au, with any questions regarding this policy.

1. AIE recognizes the importance of Intellectual Property (IP) to the Computer Game Development and 3D digital industries and the value of that IP. In this Policy, “student” means a person enrolled as a student of AIE in the Advanced Diploma of Professional Game Development or, the Advanced Diploma of Screen and Media.
2. IP refers to a group of rights arising out of human intellect and that is recognized under American law and can be bought, sold and licensed. IP includes patents, copyright, trademarks, design rights, and confidential information.
3. This policy regulates and provides guidance in relation to IP created by students.
4. Each student will create IP, such as:
   • copyright (e.g. source and object code, 3D models, textures and animations,);
   • patents (i.e. inventions); and
   • confidential information (e.g. know-how and trade secrets, game design documents, technical design documents, business plans).
5. Copyright is a particularly important element of the work developed by students as the code, design, graphics, music and other elements of a game will generally attract copyright protection.
6. A number of students will likely create IP for a particular project. The commercialization of IP that has a number of different owners can give rise to practical and legal difficulties. IP can be most effectively commercialized if its ownership can be easily identified and that IP is properly managed. This should ideally be done through one central entity.
7. AIE aims to have a system that ensures that the IP created by students is captured and consolidated under one owner (AIE). This IP can then be transferred by AIE to a business run by graduates who wish to continue to commercialize the work they have developed, or to a cohort of AIE graduates who wish to publish the title as an indie studio. This approach reduces the risk of claims by other students that they own any of that IP. Without this structure in place, graduate businesses could face real risks of IP claims from other students.
8. Although AIE has the expertise to assist with the commercialization and management of the IP that is created by AIE students, AIE will not itself seek to commercialize any of this IP.
9. The objective of this Policy is to establish mechanisms for the identification, protection, management and commercialization of IP created by students. This will assist:
   • the attraction of industry and government funding;
   • the generation of financial returns for businesses of AIE graduates or student indie studios; and
   • the ability for graduates of AIE’s Advanced Diploma Program to benefit as much as possible from the IP they create.
10. Accordingly, AIE requires students to sign an assignment agreement, assigning IP they create in their second year of the Advanced Diploma of Professional Game Development or the Advanced Diploma of Screen and Media. It is not a condition of attendance that a student sign such an agreement, but if they do not then AIE will not:
    • permit any project they have worked on to be commercialized, due to the risk of IP claims at a later date against the business commercializing that IP from students that may have contributed to the IP being used, but that have not previously assigned that IP.
11. The American Copyright Act (https://www.copyright.gov/title17/) also provides for the protection of the “moral rights” of the author (i.e. creator) of a copyright work. These “moral rights” are the rights of the author to be recognized as the author of a work, the right for authorship not to be attributed to someone else and the right to object to the derogatory treatment of a work. These personal rights cannot be assigned or licensed, and can only be waived. While AIE will endeavor to attribute authorship wherever commercially practicable, AIE requires a waiver of the moral rights of each student, and their consent to the infringement of their moral rights, to simplify the commercialization of the IP.
12. Following the assignment of the IP to AIE by a student, AIE still permits that student to use any of that IP within their portfolio, solely for promoting their skills and talent.
13. Each student must:
    • disclose to AIE on a regular basis details of all IP created by that student; and
    • treat all of this IP as confidential information and not publicly disclose it without AIE’s prior written consent (this is particularly important if a patent might be able to be applied for in relation to this IP).

14. Where IP created by a student:
    • forms part of a project or;
    • forms part of a project but a decision has been made by participants not to commercialize that IP, then AIE will, upon written request, arrange for that IP to be transferred back to the student(s) that created it at no cost.
15. This Policy may only be waived or modified with the prior written approval of the CEO of AIE.
16. This Policy forms part of the terms and conditions of each student’s enrollment at AIE, or in any course or program of study conducted by or on behalf of AIE.

NOTICE TO THE BUYER:

Do not sign this agreement before you read it or if it contains any blank spaces. This is a legal instrument. All pages of the contract are binding. You are entitled to an exact copy of the agreement, school catalog and any other papers you sign. You are required to sign a statement acknowledging receipt of those.

CANCELLATION OF CONTRACT:

If you have not started training, you may cancel this contract by providing written notice of such cancellation to the school at its address shown on the contract. The notice must be postmarked not later than midnight of the fifth business day (excluding Sundays and holidays) following your signing this contract or the written notice may be hand delivered to the school within that time. In event of dispute over timely notice, the burden to prove service rests on the applicant.

UNFAIR BUSINESS PRACTICES:

It is an unfair business practice for the school to sell, discount, or otherwise transfer this contract or promissory note without the informed written and signed consent of the student or student’s parent/guardian if he/she is a minor and a written statement notifying all parties that the cancellation and refund policy continues to apply.

I declare that the information provided by me in this enrollment form is correct, to the best of my knowledge. I verify that:

• I have read, understood and agree with the terms and conditions of enrollment (page 4 of this document); and
• Unless accessing financial aid assistance, I have the financial capacity to meet all my course fees and agree to pay all fees as they become due; and
• I have read information relating to the AIE Student Handbook and AIE Refund Policy.

Washington law requires the following information to be supplied to each student enrolling in a private vocational school licensed under RCW 28C.10. One copy of this notice bearing original signatures must be attached by the school as an addenda to that individual’s enrollment  agreement and a copy must be provided to the enrollee by the school.

ACKNOWLEDGMENT BY ENROLLEE

1. I understand and accept that any contract for training I enter into with the above named school contains legally binding rights, obligations, and responsibilities on the part of the school and myself.
2. I understand and accept that repayment obligations will be placed upon me by any loans or other financing arrangements I enter into as a means to pay for my training.
3. I understand that any enrollment contract I enter into will not be binding or take effect for at least five days, excluding Sundays and holidays, following the last date such a contract is signed by the school and myself, provided that I have not entered classes sooner.

Louisiana law requires the following information to be supplied to each student enrolling in a private vocational school licensed under license #2736. One copy of this notice bearing original signatures must be attached by the school as an addenda to that individual’s enrollment agreement and a copy must be provided to the enrollee by the school.

ACKNOWLEDGMENT BY ENROLLEE

1. I understand and accept that any contract for training I enter into with the above named school contains legally binding rights, obligations, and responsibilities on the part of the school and myself.
2. I understand and accept that repayment obligations will be placed upon me by any loans or other financing arrangements I enter into as a means to pay for my training.
3. I understand that any enrollment contract I enter into will not be binding or take effect for at least five days, excluding Sundays and holidays, following the last date such a contract is signed by the school and myself, provided that I have not entered classes sooner.

HOW TO FILE A COMPLAINT

Washington law requires private vocational schools to inform students how to file a complaint. By signing this form you acknowledge that AIE complaints and grievance process has been explained to you. Below are the next steps the school will take regarding the follow-through of this policy, along with information about the complaint process.

DISCUSSION ABOUT COMPLAINT POLICY REQUIRED

A school representative will discuss the school’s complaint policy with you. Following this discussion, you will be provided with this attachment to sign. The school will provide you a copy of the signed form and will keep a copy on file.

ACKNOWLEDGMENT OF COMPLAINT PROCESS BY STUDENT

1. The school has described the grievance and/or complaint policy to me.
2. I understand that the policy can also be found in the school catalog/handbook (page 21).
3. I know I will first try to resolve a complaint or concern with my instructor or school administrator.
4. I understand nothing prevents me from contacting the Workforce Board at 360-709-4600 at any time with a concern or complaint (complaint forms and additional details can be found at https://wtb.wa.gov/PCS_Complaints.asp).
5. If I am unable to resolve my complaint with AIE Faculty or school administrator, I am able to contact: Council on Occupational Education (COE)7840 Roswell Rd., Building 300, Suite 325, Atlanta, GA 30350; Telephone: 770-396-3898; website address: www.council.org
6. I understand that I have one year to file a complaint from my last date of attendance.

HOW TO FILE A COMPLAINT

Louisiana law requires private vocational schools to inform students how to file a complaint. By signing this form, you acknowledge that AIE complaints and grievance process has been explained to you. Below are the next steps the school will take regarding the follow-through of this policy, along with information about the complaint process.

DISCUSSION ABOUT COMPLAINT POLICY REQUIRED

A school representative will discuss the school’s complaint policy with you. Following this discussion, you will be provided with this attachment to sign. The school will provide you a copy of the signed form and will keep a copy on file.

ACKNOWLEDGMENT OF COMPLAINT PROCESS BY STUDENT

1. The school has described the grievance and/or complaint policy to me.
2. I understand that the policy can also be found in the school catalog/handbook (page 24).
3. I know I should first try to resolve a complaint or concern with my instructor or school administrator.
4. I understand nothing prevents me from contacting the State of Louisiana Board of Regents Proprietary School Division at 225.342.4253 at any time with a concern or complaint (complaint forms and additional details can be found at https://www.regents.la.gov/page/proprietary-schools).
5. If I am unable to resolve my complaint with AIE Faculty or school administrator, I am able to contact: Council on Occupational Education (COE)7840 Roswell Rd., Building 300, Suite 325, Atlanta, GA 30350; Telephone: 770-396-3898; website address:www.council.org.
6. I understand that I have one year to file a complaint from my last date of attendance.

Under the Family Educational Rights and Privacy Act (FERPA), the Academy of Interactive Entertainment (AIE) is permitted to disclose information from your education records to your parents if your parents (or one of your parents) claim you as a dependent for federal tax purposes. Please indicate whether your parents claim you as a tax dependent.

By signing below, I certify that my parents claim me as a dependent for federal income tax purposes.

If you are not claimed as a dependent or you do not know whether you are claimed as a dependent for federal income tax purposes, but you agree that AIE may disclose information from your education records to your parents, please sign the following consent:

I consent to the disclosure of any personally identifiable information from my education records to my parent(s), for reasons determined by AIE as appropriate. This authorization will remain in effect for the 2023-2025 school year. Students cannot be denied any educational services from AIE if they refuse to provide consent.

Disclosure of Academic and Financial Information

AIE requires anybody calling the school to inquire about academic/educational or financial records on a student must have the student's ID number, usually found on their ID. If the student is a dependent and being claimed on their parents income tax return they must provide their parents names below. If there is someone other than their parents that they would like the school to have permission to talk to please list them in Other Person Name.

THIS DOCUMENT IS FOR ILLUSTRATION PURPOSES ONLY

ADDITIONAL PAYMENT SOURCES MAY BE AVAILABLE TO YOU - PLEASE CHECK WITH AIE’S FINANCIAL AID OFFICE

PELL GRANT NUMBERS WILL CHANGE YEAR OVER YEAR

*Dependent students may be considered independent when qualified. For more information contact AIE's Financial Aid Office.

** The AIE Outreach Scholarship is a need-based scholarship. Applicants must qualify in accordance with AIE scholarship guidelines.

***Applicants may not qualify for all funding sources. Please contact AIE's Financial Aid Office for more details.

AIE does not charge interest on Out-of-Pocket balances when paid on time. 

In addition to completion of the enrollment form, each student must submit a $100.00 Enrollment Fee. This can be paid by check or money order, credit card over the phone by calling 206.428.6350, or online by clicking the link HERE. Your fee will be applied directly to your tuition balance. Please refrain from mailing cash to AIE.

Please mail your check or money order to the following address:

Academy of Interactive Entertainment 

ATTN: Enrollment

Seattle Center Armory

305 Harrison St, Suite 405

Seattle, WA 98109

In addition to completion of the enrollment form, each student must submit a $100.00 Enrollment Fee. This can be paid by check or money order, credit card over the phone by calling 206.428.6350, or online by clicking the link HERE. Your fee will be applied directly to your tuition balance. Please refrain from mailing cash to AIE.

Please mail your check or money order to the following address:

Academy of Interactive Entertainment 

ATTN: Enrollment

LITE Center

537 Cajundome Blvd. Ste. 211

Lafayette, LA 70506